Search field reference

Field Name	Description	Applicable Documents	Data Type	Number of Values
2L Review Complete	Default coding field to use in coding forms.	All	Boolean	Single
All Custodian	Names of all custodians who share an exact duplicate of this file.	All	Short Text	Multiple
All Custodian Date (Inspect Only)	This field helps you to identify documents already sent to Review that later have new values added to the All Custodian or All Custodian Path fields.	All	Date	Single
Assignment	Review assignment name defined for a set of review batches.	Documents assigned in review batches	Short Text	Multiple
Attach Prefix	Use this field to search for the produced documents using the prefix of the Begin Attach or End Attach.	Produced Documents
Attach Suffix	Use this field to search for the produced documents using the suffix of the Begin Attach or End Attach.	Produced Documents
Attachment Count	Number of files attached to a document.	All	Integer	Single
Attachment File Names	Names of all the files attached to a document.	All	Short Text	Multiple
Attachment Range	The Bates Number range.	Produced documents	Short Text	Multiple
Author	Name of the person who created the document.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Short Text	Single
Bates Prefix	Use this field to search for the produced documents using the prefix of the Begin Bates or End Bates.	Produced Documents
Bates Range	Use this field to search for the produced documents using the bates number range.	Produced Documents
Bates Suffix	Use this field to search for the produced documents using the suffix of the Begin Bates or End Bates.	Produced Documents
BCC	All email recipients BCC'd on the email.	Email	Short Text	Multiple
BCC (Email Addresses)	Email addresses of all BCC'd recipients.	Email	Short Text	Multiple
BCC (Names)	Names of all BCC'd recipients.	Email	Short Text	Multiple
Begin Attach	Starting Bates number of the parent document.	Produced Documents	Short Text	Multiple
Begin Bates	Starting Bates Number.	Produced Documents	Short Text	Multiple
CC	All email recipients CC'd on the email.	Email	Short Text	Multiple
CC (Email Addresses)	Email addresses of all CC'd recipients.	Email	Short Text	Multiple
CC (Names)	Names of all CC'd recipients.	Email	Short Text	Multiple
Chat Source	Native Messages, WeChat, WhatsApp, Viber, and so on	Cellebrite mobile data	Short Text	Single
Child Bates	Bates number of child document.	Produced Documents	Short Text	Multiple
Cloud Drive Date Shared	The document shared date.	Cloud drive documents	Date	Single
Cloud Drive Description	The description provided while sharing the document.	Cloud drive documents	Long Text	Single
Cloud Drive Folder	Full file path of the document.	Cloud drive documents	Short Text	Multiple
Cloud Drive Last Modified By	Document last modified person name.	Cloud drive documents	Short Text	Single
Cloud Drive Owner	Name of the cloud drive owner.	Cloud drive documents	Short Text	Single
Cloud Drive Sharing User	Name of the person who shared the document.	Cloud drive documents	Short Text	Single
Cloud Drive Title	Name of the document.	Cloud drive documents	Short Text	Single
Cloud Drive URL	Cloud drive link of the document.	Cloud drive documents	Long Text	Single
Cloud Drive Version	Version of the cloud drive where documents were collected from.	Cloud drive documents	Short Text	Single
Comments	Comments found in document metadata for Microsoft Office documents.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint	Long Text	Single
Confidentiality	Default coding field to use in coding forms.	All	Single Choice	Single
Conversation Index	Outlook email property tracking order of message within an email conversation.	Email	Long Text	Single
Custodian	Custodian name of the collected document.	All	Short Text	Single
Data Name	Name supplied when processing data set.	All	Short Text	Single
Date	The main date based on the following order of all file stored date fields: Date Started Date Sent Date Received Date Modified Date Created	All	Date	Single
Date Accessed System	The last accessed date of the file (extracted from file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Created	The native file created date (as stored in file metadata, not in the file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Created System	The file created date (extracted from the file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Ended	The end date of a meeting invite, appointment, or calendar item.	Email	Date	Single
Date Modified	The native file last modified date (as stored in file metadata, not file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Modified System	The file last modified late (extracted from the file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Printed	The native file last printed date (as stored in file metadata, not the file system).	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Date	Single
Date Promoted	The document promoted date.	All	Date	Single
Date Received	The email received date.	Email	Date	Single
Date Sent	The email sent date.	Email	Date	Single
Date Started	The start date of a meeting invite, appointment, or calendar item.	Email	Date	Single
Document Number	Unique document number assigned during processing or imported during loading.	All	Short Text	Single
Document Properties	Indicates the existence of comments, speaker notes, revision, hidden rows or columns, or locked rows, columns, or cells.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Short Text	Multiple
Document State (Inspect Only)	The state of the document. For example, Processed, Promoted, etc.	All	Short Text	Multiple
Document Type	Type of document, for example Microsoft Word or ZIP Archive.	All	Short Text	Single
Domain Categories	This field displays the keywords listed in the Flag column of the default CSV that the system uses to categorize emails. This field helps you to identify junk emails.	Email	Short Text	Multiple
Domain Recipient	Domain name of the email recipient.	Email	Short Text	Multiple
Domain Sender	Domain name of the email sender.	Email	Short Text	Single
Domains	All domains included in the header of an email. For example, gmail.com.	Email	Short Text	Multiple
Duration (Seconds)	Video or audio duration.	Video or audio files	Float	Single
Email Folder	The folder within the PST or NSF that contained the email for Outlook email or Lotus Notes email.	Outlook or Lotus email	Short Text	Multiple
Email Header	Transit headers extracted from email.	Email	Long Text	Single
Email Keyword Hits	This field displays the keywords listed in the Flag column of the default CSV that the system uses to categorize emails. This field helps you to identify junk emails.	Email	Short Text	Multiple
Email Read Status	Indicates whether the email message was read. The valid values are "Yes" or "No".	Email	Short Text	Single
Email Receipt Requested	Indicates whether the email message was sent with a Delivery Receipt or Read Receipt request. The valid values are "Yes" or "No".	Email	Short Text	Single
End Attach	Ending Bates Number of the last attachment.	Produced Documents	Short Text	Multiple
End Bates	Ending Bates Number.	Produced Documents	Short Text	Multiple
Entity Community	Nationalities or religious or political groups identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Date	Absolute or relative dates or periods identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Event	Named hurricanes, battles, wars, sports events, etc. identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Goods	Objects, vehicles, foods, etc. (not services) identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Locale	Countries, cities, states, etc. identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Law	Named documents made into laws identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Money	Monetary values, including units identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Person	People, including fictional identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Structure	Buildings, airports, highways, bridges, etc. identified in the documents during promotion.	Promoted Documents	Long Text	Single
Entity Organization	Companies, agencies, institutions, etc. identified in the documents during promotion.	Promoted Documents	Long Text	Single
Epiq Discovery Application Type	File type. For example, Bloomberg email, PDF, etc.	All	Short Text	Single
Epiq Discovery Date Created	The document created date in Epiq Discovery.	All	Date	Single
Exception	Processing exceptions identified during processing.	All	Short Text	Multiple
Extracted Text	Full text of non-email documents or body text of emails. Also contains OCR text for any documents lacking extractable text.	All	Long Text	Single
Extracted Text Size	Size of the extracted text in bytes, which is calculated based on the total number of characters.	All	Integer	Single
Family Count	Number of documents in a document family including the parent document.	All	Integer	Single
Family Number	Family Number stores a calculated field that contains the document number of the top parent for a document family.	All	Short Text	Single
File Extension	The file extension of the original native file name.	All	Short Text	Single
File Hash	The SHA-1 Hash fingerprint calculated by Epiq Discovery.	All	Short Text	Single
File Hash - MD5	Common type of identification method or file hash used in eDiscovery to ensure that the documents are not modified.	All	Short Text	Single
File Name	Name of the original native file.	All	Short Text	Single
File Path	File's original path including path in a container file.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Long Text	Single
File Size	File size in bytes.	All	Integer	Single
File Type	File type as detected during processing. For example, Microsoft Word.	All	Short Text	Single
File Type Category	Filter applied in Data Assessment to represent a generic category of a file, for example: Presentation, Spreadsheet or Audio/Video.	All	Short Text	Single
Filter Job	Name of the filter job applied upon ingestion.	All	Short Text	Multiple
Folder	Folder path of an email within an email archive.	Email	Short Text	Multiple
From	Sender of the email.	Email	Short Text	Single
From (Email Address)	Email address of the sender.	Email	Short Text	Single
From (Name)	Name of the sender.	Email	Short Text	Single
Has Annotations	Use this field to find documents that contain annotations.	All	Boolean	Single
Has Images	Use this field to find documents that have images.	All	Boolean	Single
Has Natives	Use this field to find documents that have native files.	All	Boolean	Single
Has Redactions	Use this field to find documents that contain redactions.	All	Boolean	Single
Hidden Content	Shows text values that may be invisible in the native file based on the text formatting.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint	Long Text	Single
Importance	Importance flag for Outlook emails.	Outlook email	Short Text	Single
In Reply To	An identifier for the message that you reply to.	Email	Short Text	Multiple
Invitee Bloomberg Email	Bloomberg email IDs of the invitees.	Bloomberg chat	Short Text	Multiple
Invitee Count	Total number of invitees.	Bloomberg chat	Integer	Single
Invitee Email	Email IDs of the invitees.	Bloomberg chat	Short Text	Multiple
Invitees	Name of the users who were invited to the chat.	Bloomberg chat	Short Text	Multiple
Inviter Bloomberg Email	Bloomberg email IDs of the inviters.	Bloomberg chat	Short Text	Multiple
Inviter Count	Total number of the inviters.	Bloomberg chat	Integer	Single
Inviter Email	Email IDs of the inviters.	Bloomberg chat	Short Text	Multiple
Inviters	Name of the users who invited the other users to the chat.	Bloomberg chat	Short Text	Multiple
Is Embedded	Indicates whether the document is an embedded file that was extracted from a parent document as an attachment. The valid values are "Yes" or "No".	All	Boolean	Single
Issues	Default coding field to use in coding forms.	All	Multiple Choice	Multiple
KeywordHits - Filter job name	Filter keyword hits on the document.	All	Long Text	Single
KeywordHits Unique - Filter job name	For any filtered document that has a unique hit from one of the keywords provided in a filter job, the system populates this field with the unique keyword.	All	Long Text	Single
Language Primary	Predominant language contained in the text of the file. Files containing less than 250 characters are coded as "Insufficient Text for Language Detection".	All	Short Text	Single
Language Secondary	Secondary language in a document's text.	All	Short Text	Multiple
Last Author	Username of the last person who edited the file.	Microsoft documents	Short Text	Multiple
Mailbox Name	Name of email archive that contained the email and attachments.	Email	Short Text	Single
Message Class	For email messages extracted from PST/OST archives, this is a categorization of where the message originates from. Coded with the IPM value identified during processing.	Email	Short Text	Single
Message ID	Internal message ID for emails extracted from PST file.	Email	Short Text	Single
Near Duplicate ID	Documents that are nearly identical to each other, originating from the same reference copy.	Email	Short Text	Single
OCR Text	Use this option to search for the documents using the OCR text.	All	Long Text	Single
Organization	Organization metadata from document.	All	Short Text	Multiple
PII Entities Likely	If the PII/PHI is detected with a confidence score that is at or above the confidence level cap, the system displays the information type in this field.	All	Short Text	Multiple
PII Entities Potential	If the PII/PHI is detected with a confidence score that is below the confidence level cap, the system displays the information type in this field. This field is used as reference and a reviewer can confirm whether this information is a PII/PHI or not.	All	Short Text	Multiple
PII Entity Tags	Default coding field to use in coding forms. If the PII/PHI is detected with a confidence score that is at or above the confidence level cap, this field is automatically populated.	All	Multiple Choice	Multiple
Page Count	Total number of pages for the document.	All	Integer	Single
Parent Attachment	This field shows "P" for a parent document or "A" for an attachment document.	All	Short Text	Single
Parent Bates	Bates number of parent document.	Produced Documents	Short Text	Multiple
Parent Date	The field is coded based on the following date hierarchy if the Origin section of the properties is populated: For emails: Date Sent, Date Received, Date Started, Date Ended, Date Modified, or Date Created. For electronic files: Date Modified or Date Created.	All	Short Text	Single
Parent Document Number	Document number of the parent document.	All	Short Text	Single
Parent Duplicate ID	For a duplicate family (parent + attachments), this field shows the Parent Document Number of the original (first processed) family.	All	Short Text	Single
Parent File Name	Name of the parent document.	All	Short Text	Single
Participant Bloomberg Email	Bloomberg email IDs of the participants.	Bloomberg chat	Short Text	Multiple
Participant Count	Total number of participants.	Bloomberg chat	Integer	Single
Participant Email	Email IDs of the participants.	Bloomberg chat	Short Text	Multiple
Participants	For Bloomberg chat, this field shows the names of the participants, including the invitees and inviters. For Cellebrite mobile data, this field shows the names and chat IDs or mobile numbers of the participants.	Bloomberg chat Cellebrite mobile data	Short Text	Multiple
Pivot	Point in an email thread when a participant starts a new thread.	Email	Short Text	Single
Processing Information	Processing information when the system cannot process a document or excludes elements of the file during processing.	All	Short Text	Multiple
Privilege	Default coding field to use in coding forms.	All	Single Choice	Single
Privilege Description	Default coding field to use in coding forms.	All	Long Text	Single
Privilege Detection	Default coding field to use in coding forms.	Email	Short Text	Single
Privilege Type	Default coding field to use in coding forms.	All	Multiple Choice	Multiple
Production	Name of the production job given at the time of production.	Produced Documents	Short Text	Multiple
Promote Job	Name of the promotion job given at the time of promotion.	All	Short Text	Single
Recipient Count	Number of recipients for an email.	Email	Integer	Single
Record Type	Record Type determines whether the document is a parent email, parent loose file, attachment to an email, or attachment to a loose file (eMail, eMail Attachment, eDoc, or eDoc Attachment).	All	Short Text	Single
Redaction Complete	Default coding field to use in coding forms.	All	Boolean	Single
Redaction Reason	Default coding field to use in coding forms.	All	Multiple Choice	Multiple
Redaction Type	When you perform redactions through Document Actions>Redaction, this field displays Automatic. When Reviewers manually redact a document, this field displays Manual.	All	Short Text	Multiple
Responsiveness	Default coding field to use in coding forms.	All	Single Choice	Single
Reviewer Comments	Default coding field to use in coding forms.	All	Long Text	Single
Revision	Number of times the file was revised.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint	Integer	Multiple
Room ID	In Bloomberg chats, this is the identifier of the room for the conversation.	Bloomberg chat	Short Text	Single
Sensitivity	Sensitivity setting of an email.	Email	Short Text	Multiple
Significance	Default coding field to use in coding forms.	All	Multiple Choice	Multiple
Similarity	Percentage score of how similar one email is to another.	Email	Integer	Single
Source	Source information provided at processing time.	All	Short Text	Single
Speaker Notes	Contains text of speaker notes for PowerPoint files.	Microsoft PowerPoint	Long Text	Single
Subject	Subject of the email or Subject field extracted from Microsoft Office files.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Email	Long Text	Single
Summary Text	Use this field to search for summarized documents.	Summarized Documents	Long Text	Single
Tag	Tag category and tag in projects created before Epiq Discovery, release 3.8. For example: "Responsiveness Tags : Responsive".	All	Short Text	Multiple
Thread ID	Indicates ID of email thread. The emails within the same thread will contain a matching Thread ID.	Email	Short Text	Single
Thread Inclusive	Inclusive. The terminating node of an email thread that includes all previous emails of the thread. Inclusive minus. Where at least one attachment associated with the parents of the inclusive message is missing. Inclusive copy. Where the email is a copy of another message marked as Inclusive or Inclusive minus.	Email	Short Text	Single
Title	Title of a document.	Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF	Long Text	Single
To	All direct email recipients.	Email	Short Text	Multiple
To (Email Addresses)	Email addresses of all direct recipients.	Email	Short Text	Multiple
To (Names)	Names of all direct recipients.	Email	Short Text	Multiple
Track Changes	Returns whether or not track changes exist in a Word, Excel, and Open Office file (ODT, OTT, ODS, ODT, or OTT). You can also use "Is" as a criteria to find specific track change text. This field displays the first 75 MB of text. If the Track Changes exceed 75 MB, Epiq Discovery also populates the Exception field with Track Changes Truncated to 75MB. Refer to Exceptions during processing for more information.	Microsoft Word, Microsoft Excel, Open Office	Long Text	Single
Transcoded	Use this option to find the transcoded video files.	Video files	Boolean	Single
Transcribed Text	Text transcribed from video. Video must contain audio to be transcribed.	Video files	Long Text	Single
Transcription Information	Information provided when a transcription job had an issue.	Video files	Short Text	Single
Transfer Job	Use this option to search for documents in a Transfer to Relativity job using the Transfer job names. You can also find documents for all Transfer jobs using is not null.	All	Short Text	Multiple
Universal Note ID	Universal Note ID for emails extracted from NSF file.	Email	Short Text	Single

2L Review Complete

Default coding field to use in coding forms.

All

Boolean

Single

All Custodian

Names of all custodians who share an exact duplicate of this file.

All

Short Text

Multiple

All Custodian Date (Inspect Only)

This field helps you to identify documents already sent to Review that later have new values added to the All Custodian or All Custodian Path fields.

All

Date

Single

Assignment

Review assignment name defined for a set of review batches.

Documents assigned in review batches

Short Text

Multiple

Attach Prefix

Use this field to search for the produced documents using the prefix of the Begin Attach or End Attach.

Produced Documents

Attach Suffix

Use this field to search for the produced documents using the suffix of the Begin Attach or End Attach.

Produced Documents

Attachment Count

Number of files attached to a document.

All

Integer

Single

Attachment File Names

Names of all the files attached to a document.

All

Short Text

Multiple

Attachment Range

The Bates Number range.

Produced documents

Short Text

Multiple

Author

Name of the person who created the document.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Short Text

Single

Bates Prefix

Use this field to search for the produced documents using the prefix of the Begin Bates or End Bates.

Produced Documents

Bates Range

Use this field to search for the produced documents using the bates number range.

Produced Documents

Bates Suffix

Use this field to search for the produced documents using the suffix of the Begin Bates or End Bates.

Produced Documents

BCC

All email recipients BCC'd on the email.

Email

Short Text

Multiple

BCC (Email Addresses)

Email addresses of all BCC'd recipients.

Email

Short Text

Multiple

BCC (Names)

Names of all BCC'd recipients.

Email

Short Text

Multiple

Begin Attach

Starting Bates number of the parent document.

Produced Documents

Short Text

Multiple

Begin Bates

Starting Bates Number.

Produced Documents

Short Text

Multiple

CC

All email recipients CC'd on the email.

Email

Short Text

Multiple

CC (Email Addresses)

Email addresses of all CC'd recipients.

Email

Short Text

Multiple

CC (Names)

Names of all CC'd recipients.

Email

Short Text

Multiple

Chat Source

Native Messages, WeChat, WhatsApp, Viber, and so on

Cellebrite mobile data

Short Text

Single

Child Bates

Bates number of child document.

Produced Documents

Short Text

Multiple

Cloud Drive Date Shared

The document shared date.

Cloud drive documents

Date

Single

Cloud Drive Description

The description provided while sharing the document.

Cloud drive documents

Long Text

Single

Cloud Drive Folder

Full file path of the document.

Cloud drive documents

Short Text

Multiple

Cloud Drive Last Modified By

Document last modified person name.

Cloud drive documents

Short Text

Single

Cloud Drive Owner

Name of the cloud drive owner.

Cloud drive documents

Short Text

Single

Cloud Drive Sharing User

Name of the person who shared the document.

Cloud drive documents

Short Text

Single

Cloud Drive Title

Name of the document.

Cloud drive documents

Short Text

Single

Cloud Drive URL

Cloud drive link of the document.

Cloud drive documents

Long Text

Single

Cloud Drive Version

Version of the cloud drive where documents were collected from.

Cloud drive documents

Short Text

Single

Comments

Comments found in document metadata for Microsoft Office documents.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Long Text

Single

Confidentiality

Default coding field to use in coding forms.

All

Single Choice

Single

Conversation Index

Outlook email property tracking order of message within an email conversation.

Email

Long Text

Single

Custodian

Custodian name of the collected document.

All

Short Text

Single

Data Name

Name supplied when processing data set.

All

Short Text

Single

Date

The main date based on the following order of all file stored date fields:
Date Started
Date Sent
Date Received
Date Modified
Date Created

All

Date

Single

Date Accessed System

The last accessed date of the file (extracted from file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Created

The native file created date (as stored in file metadata, not in the file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Created System

The file created date (extracted from the file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Ended

The end date of a meeting invite, appointment, or calendar item.

Email

Date

Single

Date Modified

The native file last modified date (as stored in file metadata, not file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Modified System

The file last modified late (extracted from the file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Printed

The native file last printed date (as stored in file metadata, not the file system).

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Date

Single

Date Promoted

The document promoted date.

All

Date

Single

Date Received

The email received date.

Email

Date

Single

Date Sent

The email sent date.

Email

Date

Single

Date Started

The start date of a meeting invite, appointment, or calendar item.

Email

Date

Single

Document Number

Unique document number assigned during processing or imported during loading.

All

Short Text

Single

Document Properties

Indicates the existence of comments, speaker notes, revision, hidden rows or columns, or locked rows, columns, or cells.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Short Text

Multiple

Document State (Inspect Only)

The state of the document. For example, Processed, Promoted, etc.

All

Short Text

Multiple

Document Type

Type of document, for example Microsoft Word or ZIP Archive.

All

Short Text

Single

Domain Categories

This field displays the keywords listed in the Flag column of the default CSV that the system uses to categorize emails. This field helps you to identify junk emails.

Email

Short Text

Multiple

Domain Recipient

Domain name of the email recipient.

Email

Short Text

Multiple

Domain Sender

Domain name of the email sender.

Email

Short Text

Single

Domains

All domains included in the header of an email. For example, gmail.com.

Email

Short Text

Multiple

Duration (Seconds)

Video or audio duration.

Video or audio files

Float

Single

Email Folder

The folder within the PST or NSF that contained the email for Outlook email or Lotus Notes email.

Outlook or Lotus email

Short Text

Multiple

Email Header

Transit headers extracted from email.

Email

Long Text

Single

Email Keyword Hits

This field displays the keywords listed in the Flag column of the default CSV that the system uses to categorize emails. This field helps you to identify junk emails.

Email

Short Text

Multiple

Email Read Status

Indicates whether the email message was read. The valid values are "Yes" or "No".

Email

Short Text

Single

Email Receipt Requested

Indicates whether the email message was sent with a Delivery Receipt or Read Receipt request. The valid values are "Yes" or "No".

Email

Short Text

Single

End Attach

Ending Bates Number of the last attachment.

Produced Documents

Short Text

Multiple

End Bates

Ending Bates Number.

Produced Documents

Short Text

Multiple

Entity Community

Nationalities or religious or political groups identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Date

Absolute or relative dates or periods identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Event

Named hurricanes, battles, wars, sports events, etc. identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Goods

Objects, vehicles, foods, etc. (not services) identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Locale

Countries, cities, states, etc. identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Law

Named documents made into laws identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Money

Monetary values, including units identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Person

People, including fictional identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Structure

Buildings, airports, highways, bridges, etc. identified in the documents during promotion.

Promoted Documents

Long Text

Single

Entity Organization

Companies, agencies, institutions, etc. identified in the documents during promotion.

Promoted Documents

Long Text

Single

Epiq Discovery Application Type

File type. For example, Bloomberg email, PDF, etc.

All

Short Text

Single

Epiq Discovery Date Created

The document created date in Epiq Discovery.

All

Date

Single

Exception

Processing exceptions identified during processing.

All

Short Text

Multiple

Extracted Text

Full text of non-email documents or body text of emails. Also contains OCR text for any documents lacking extractable text.

All

Long Text

Single

Extracted Text Size

Size of the extracted text in bytes, which is calculated based on the total number of characters.

All

Integer

Single

Family Count

Number of documents in a document family including the parent document.

All

Integer

Single

Family Number

Family Number stores a calculated field that contains the document number of the top parent for a document family.

All

Short Text

Single

File Extension

The file extension of the original native file name.

All

Short Text

Single

File Hash

The SHA-1 Hash fingerprint calculated by Epiq Discovery.

All

Short Text

Single

File Hash - MD5

Common type of identification method or file hash used in eDiscovery to ensure that the documents are not modified.

All

Short Text

Single

File Name

Name of the original native file.

All

Short Text

Single

File Path

File's original path including path in a container file.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Long Text

Single

File Size

File size in bytes.

All

Integer

Single

File Type

File type as detected during processing. For example, Microsoft Word.

All

Short Text

Single

File Type Category

Filter applied in Data Assessment to represent a generic category of a file, for example: Presentation, Spreadsheet or Audio/Video.

All

Short Text

Single

Filter Job

Name of the filter job applied upon ingestion.

All

Short Text

Multiple

Folder

Folder path of an email within an email archive.

Email

Short Text

Multiple

From

Sender of the email.

Email

Short Text

Single

From (Email Address)

Email address of the sender.

Email

Short Text

Single

From (Name)

Name of the sender.

Email

Short Text

Single

Has Annotations

Use this field to find documents that contain annotations.

All

Boolean

Single

Has Images

Use this field to find documents that have images.

All

Boolean

Single

Has Natives

Use this field to find documents that have native files.

All

Boolean

Single

Has Redactions

Use this field to find documents that contain redactions.

All

Boolean

Single

Hidden Content

Shows text values that may be invisible in the native file based on the text formatting.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Long Text

Single

Importance

Importance flag for Outlook emails.

Outlook email

Short Text

Single

In Reply To

An identifier for the message that you reply to.

Email

Short Text

Multiple

Invitee Bloomberg Email

Bloomberg email IDs of the invitees.

Bloomberg chat

Short Text

Multiple

Invitee Count

Total number of invitees.

Bloomberg chat

Integer

Single

Invitee Email

Email IDs of the invitees.

Bloomberg chat

Short Text

Multiple

Invitees

Name of the users who were invited to the chat.

Bloomberg chat

Short Text

Multiple

Inviter Bloomberg Email

Bloomberg email IDs of the inviters.

Bloomberg chat

Short Text

Multiple

Inviter Count

Total number of the inviters.

Bloomberg chat

Integer

Single

Inviter Email

Email IDs of the inviters.

Bloomberg chat

Short Text

Multiple

Inviters

Name of the users who invited the other users to the chat.

Bloomberg chat

Short Text

Multiple

Is Embedded

Indicates whether the document is an embedded file that was extracted from a parent document as an attachment. The valid values are "Yes" or "No".

All

Boolean

Single

Issues

Default coding field to use in coding forms.

All

Multiple Choice

Multiple

KeywordHits - Filter job name

Filter keyword hits on the document.

All

Long Text

Single

KeywordHits Unique - Filter job name

For any filtered document that has a unique hit from one of the keywords provided in a filter job, the system populates this field with the unique keyword.

All

Long Text

Single

Language Primary

Predominant language contained in the text of the file. Files containing less than 250 characters are coded as "Insufficient Text for Language Detection".

All

Short Text

Single

Language Secondary

Secondary language in a document's text.

All

Short Text

Multiple

Last Author

Username of the last person who edited the file.

Microsoft documents

Short Text

Multiple

Mailbox Name

Name of email archive that contained the email and attachments.

Email

Short Text

Single

Message Class

For email messages extracted from PST/OST archives, this is a categorization of where the message originates from. Coded with the IPM value identified during processing.

Email

Short Text

Single

Message ID

Internal message ID for emails extracted from PST file.

Email

Short Text

Single

Near Duplicate ID

Documents that are nearly identical to each other, originating from the same reference copy.

Email

Short Text

Single

OCR Text

Use this option to search for the documents using the OCR text.

All

Long Text

Single

Organization

Organization metadata from document.

All

Short Text

Multiple

PII Entities Likely

If the PII/PHI is detected with a confidence score that is at or above the confidence level cap, the system displays the information type in this field.

All

Short Text

Multiple

PII Entities Potential

If the PII/PHI is detected with a confidence score that is below the confidence level cap, the system displays the information type in this field. This field is used as reference and a reviewer can confirm whether this information is a PII/PHI or not.

All

Short Text

Multiple

PII Entity Tags

Default coding field to use in coding forms. If the PII/PHI is detected with a confidence score that is at or above the confidence level cap, this field is automatically populated.

All

Multiple Choice

Multiple

Page Count

Total number of pages for the document.

All

Integer

Single

Parent Attachment

This field shows "P" for a parent document or "A" for an attachment document.

All

Short Text

Single

Parent Bates

Bates number of parent document.

Produced Documents

Short Text

Multiple

Parent Date

The field is coded based on the following date hierarchy if the Origin section of the properties is populated:

For emails: Date Sent, Date Received, Date Started, Date Ended, Date Modified, or Date Created.

For electronic files: Date Modified or Date Created.

All

Short Text

Single

Parent Document Number

Document number of the parent document.

All

Short Text

Single

Parent Duplicate ID

For a duplicate family (parent + attachments), this field shows the Parent Document Number of the original (first processed) family.

All

Short Text

Single

Parent File Name

Name of the parent document.

All

Short Text

Single

Participant Bloomberg Email

Bloomberg email IDs of the participants.

Bloomberg chat

Short Text

Multiple

Participant Count

Total number of participants.

Bloomberg chat

Integer

Single

Participant Email

Email IDs of the participants.

Bloomberg chat

Short Text

Multiple

Participants

For Bloomberg chat, this field shows the names of the participants, including the invitees and inviters.

For Cellebrite mobile data, this field shows the names and chat IDs or mobile numbers of the participants.

Bloomberg chat

Cellebrite mobile data

Short Text

Multiple

Pivot

Point in an email thread when a participant starts a new thread.

Email

Short Text

Single

Processing Information

Processing information when the system cannot process a document or excludes elements of the file during processing.

All

Short Text

Multiple

Privilege

Default coding field to use in coding forms.

All

Single Choice

Single

Privilege Description

Default coding field to use in coding forms.

All

Long Text

Single

Privilege Detection

Default coding field to use in coding forms.

Email

Short Text

Single

Privilege Type

Default coding field to use in coding forms.

All

Multiple Choice

Multiple

Production

Name of the production job given at the time of production.

Produced Documents

Short Text

Multiple

Promote Job

Name of the promotion job given at the time of promotion.

All

Short Text

Single

Recipient Count

Number of recipients for an email.

Email

Integer

Single

Record Type

Record Type determines whether the document is a parent email, parent loose file, attachment to an email, or attachment to a loose file (eMail, eMail Attachment, eDoc, or eDoc Attachment).

All

Short Text

Single

Redaction Complete

Default coding field to use in coding forms.

All

Boolean

Single

Redaction Reason

Default coding field to use in coding forms.

All

Multiple Choice

Multiple

Redaction Type

When you perform redactions through Document Actions>Redaction, this field displays Automatic. When Reviewers manually redact a document, this field displays Manual.

All

Short Text

Multiple

Responsiveness

Default coding field to use in coding forms.

All

Single Choice

Single

Reviewer Comments

Default coding field to use in coding forms.

All

Long Text

Single

Revision

Number of times the file was revised.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Integer

Multiple

Room ID

In Bloomberg chats, this is the identifier of the room for the conversation.

Bloomberg chat

Short Text

Single

Sensitivity

Sensitivity setting of an email.

Email

Short Text

Multiple

Significance

Default coding field to use in coding forms.

All

Multiple Choice

Multiple

Similarity

Percentage score of how similar one email is to another.

Email

Integer

Single

Source

Source information provided at processing time.

All

Short Text

Single

Speaker Notes

Contains text of speaker notes for PowerPoint files.

Microsoft PowerPoint

Long Text

Single

Subject

Subject of the email or Subject field extracted from Microsoft Office files.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Email

Long Text

Single

Summary Text

Use this field to search for summarized documents.

Summarized Documents

Long Text

Single

Tag

Tag category and tag in projects created before Epiq Discovery, release 3.8. For example: "Responsiveness Tags : Responsive".

All

Short Text

Multiple

Thread ID

Indicates ID of email thread. The emails within the same thread will contain a matching Thread ID.

Email

Short Text

Single

Thread Inclusive

Inclusive. The terminating node of an email thread that includes all previous emails of the thread.

Inclusive minus. Where at least one attachment associated with the parents of the inclusive message is missing.

Inclusive copy. Where the email is a copy of another message marked as Inclusive or Inclusive minus.

Email

Short Text

Single

Title

Title of a document.

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Visio, PDF

Long Text

Single

To

All direct email recipients.

Email

Short Text

Multiple

To (Email Addresses)

Email addresses of all direct recipients.

Email

Short Text

Multiple

To (Names)

Names of all direct recipients.

Email

Short Text

Multiple

Track Changes

Returns whether or not track changes exist in a Word, Excel, and Open Office file (ODT, OTT, ODS, ODT, or OTT). You can also use "Is" as a criteria to find specific track change text.

This field displays the first 75 MB of text. If the Track Changes exceed 75 MB, Epiq Discovery also populates the Exception field with Track Changes Truncated to 75MB. Refer to Exceptions during processing for more information.

Microsoft Word, Microsoft Excel, Open Office

Long Text

Single

Transcoded

Use this option to find the transcoded video files.

Video files

Boolean

Single

Transcribed Text

Text transcribed from video. Video must contain audio to be transcribed.

Video files

Long Text

Single

Transcription Information

Information provided when a transcription job had an issue.

Video files

Short Text

Single

Transfer Job

Use this option to search for documents in a Transfer to Relativity job using the Transfer job names. You can also find documents for all Transfer jobs using is not null.

All

Short Text

Multiple

Universal Note ID

Universal Note ID for emails extracted from NSF file.

Email

Short Text

Single